Responsibility matrixMake “turnkey” a written project boundary
The word does not prove that every utility, site modification, third-party machine, validation document or service visit is included. Assign each deliverable and interface before the purchase order.
Requirement → responsible party → input needed → deliverable → review/approval → acceptance evidenceMark every item as supplier, buyer, third party, shared or excluded. Attach the matrix to the quotation and contract so later decisions do not depend on sales-language interpretation.
Before purchase orderURS response, preliminary layout, machine sequence, option list, exclusions, assumptions, trials, document index and acceptance strategy.
During designApproved drawings, product and format data, interface descriptions, utility schedule, software boundary, risk-review inputs and change control.
Before FATApproved protocol, prerequisites, products and materials, challenge set, run condition, sampling, instruments, criteria and deviation route.
Before shipmentFAT report, deviations, configuration baseline, manuals, contracted certificates, backups, spare-parts list and open-item register.
At the buyer siteAccess, utilities, labor, installation or supervision, commissioning, SAT, training, qualification support and handover responsibilities.
During operationWarranty boundary, service access, escalation, change notification, replacement-part traceability, maintenance data and software support terms.